--- {"type":"list","title":"Event Planning Checklist","listId":4649,"canonicalUrl":"https://listium.com/@AngelaChan/4649/event-planning-checklist","visibleItemTotal":115,"creator":{"id":"AngelaChan","name":"Angela Chan","url":"https://listium.com/@AngelaChan"},"stats":{"views":3439,"likes":4},"category":"weddings","publishedAt":"2016-12-04T14:31:11.849Z","updatedAt":"2016-12-06T01:16:32.515Z","fields":[{"id":0,"name":"Item","type":"PrimaryText"},{"id":13,"name":"When","type":"Selection","multi":false},{"id":2,"name":"Categories","type":"Selection","multi":false},{"id":3,"name":"Contacts","type":"Text","format":"short"},{"id":9,"name":"Date","type":"DateTime","format":"date"},{"id":4,"name":"Responsible","type":"Text","format":"short"},{"id":7,"name":"Remarks","type":"Text","format":"long"},{"id":10,"name":"Completed","type":"Symbols","format":"checkbox"},{"id":14,"name":"Google","type":"Calculated","format":"search_link"},{"id":11,"name":"Image","type":"Image"}]} --- # Event Planning Checklist By [Angela Chan (@AngelaChan)](https://listium.com/@AngelaChan) 3439 views · 4 likes Published 4 December 2016 · Updated 6 December 2016 Category: weddings Weddings, Parties, Business ## Items ### 1. [Reserve hotel rooms for out of town guests / VIPs (if applicable)](https://listium.com/@AngelaChan/4649/event-planning-checklist/1/reserve-hotel-rooms-for-out-of-town-guests--vips-if-applicable) Item ID: `1` - When: 4 - 6 Months / 1 Year Ahead - Categories: Accommodation - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: true - Google: [Search](https://duckduckgo.com/?q=!google%20Reserve+hotel+rooms+for+out+of+town+guests+VIPs+if+applicable+Event+Planning+Checklist) - Image: - ### 2. [Create a budget](https://listium.com/@AngelaChan/4649/event-planning-checklist/3/create-a-budget) Item ID: `3` - When: 4 - 6 Months / 1 Year Ahead - Categories: Finance - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Create+a+budget+Event+Planning+Checklist) - Image: - ### 3. [Estimate all event costs (e.g. Equipments, food and beverages, rental, etc.)](https://listium.com/@AngelaChan/4649/event-planning-checklist/2/estimate-all-event-costs-eg-equipments-food-and-beverages-rental-etc) Item ID: `2` - When: 4 - 6 Months / 1 Year Ahead - Categories: Finance - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Estimate+all+event+costs+e+g+Equipments+food+and+beverages+rental+etc+Event+Planning+Checklist) - Image: - ### 4. [Choose and confirm caterer (if necessary)](https://listium.com/@AngelaChan/4649/event-planning-checklist/4/choose-and-confirm-caterer-if-necessary) Item ID: `4` - When: 4 - 6 Months / 1 Year Ahead - Categories: Food & Beverage - Contacts: - - Date: - - Responsible: - - Remarks: Allergies and food prefereces, food for volunteers, etc. - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Choose+and+confirm+caterer+if+necessary+Event+Planning+Checklist) - Image: - ### 5. [Order souvenirs, give away items (if applicable)](https://listium.com/@AngelaChan/4649/event-planning-checklist/6/order-souvenirs-give-away-items-if-applicable) Item ID: `6` - When: 4 - 6 Months / 1 Year Ahead - Categories: Giveaways - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Order+souvenirs+give+away+items+if+applicable+Event+Planning+Checklist) - Image: - ### 6. [Select and order recognition items (if applicable)](https://listium.com/@AngelaChan/4649/event-planning-checklist/5/select-and-order-recognition-items-if-applicable) Item ID: `5` - When: 4 - 6 Months / 1 Year Ahead - Categories: Giveaways - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Select+and+order+recognition+items+if+applicable+Event+Planning+Checklist) - Image: - ### 7. [Create a separate guest list for VIPs (if applicable)](https://listium.com/@AngelaChan/4649/event-planning-checklist/8/create-a-separate-guest-list-for-vips-if-applicable) Item ID: `8` - When: 4 - 6 Months / 1 Year Ahead - Categories: Guest - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Create+a+separate+guest+list+for+VIPs+if+applicable+Event+Planning+Checklist) - Image: - ### 8. [Create preliminary guest list categories](https://listium.com/@AngelaChan/4649/event-planning-checklist/7/create-preliminary-guest-list-categories) Item ID: `7` - When: 4 - 6 Months / 1 Year Ahead - Categories: Guest - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Create+preliminary+guest+list+categories+Event+Planning+Checklist) - Image: - ### 9. [Identify presentations and confirm program speakers / entertainers](https://listium.com/@AngelaChan/4649/event-planning-checklist/10/identify-presentations-and-confirm-program-speakers--entertainers) Item ID: `10` - When: 4 - 6 Months / 1 Year Ahead - Categories: Human Resources - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Identify+presentations+and+confirm+program+speakers+entertainers+Event+Planning+Checklist) - Image: - ### 10. [Recruit event committee / event team and manager / volunteers](https://listium.com/@AngelaChan/4649/event-planning-checklist/9/recruit-event-committee--event-team-and-manager--volunteers) Item ID: `9` - When: 4 - 6 Months / 1 Year Ahead - Categories: Human Resources - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Recruit+event+committee+event+team+and+manager+volunteers+Event+Planning+Checklist) - Image: - ### 11. [Create publicity plan & brand your event](https://listium.com/@AngelaChan/4649/event-planning-checklist/12/create-publicity-plan--brand-your-event) Item ID: `12` - When: 4 - 6 Months / 1 Year Ahead - Categories: Publicity & Marketing - Contacts: - - Date: - - Responsible: - - Remarks: Ensure staff are assign to specific tasks (e.g. media relations, VIP coordination, printed material and design & printing coordingation, signage, online/social media, etc.) - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Create+publicity+plan+brand+your+event+Event+Planning+Checklist) - Image: - ### 12. [Determine promotional plan](https://listium.com/@AngelaChan/4649/event-planning-checklist/11/determine-promotional-plan) Item ID: `11` - When: 4 - 6 Months / 1 Year Ahead - Categories: Publicity & Marketing - Contacts: - - Date: - - Responsible: - - Remarks: There are other areas in promotion apart from publicity, which includes advertising, sales promotion,public relation, personal selling and direct marketing as well. - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Determine+promotional+plan+Event+Planning+Checklist) - Image: - ### 13. [Determine event goals, objectives and target audience](https://listium.com/@AngelaChan/4649/event-planning-checklist/13/determine-event-goals-objectives-and-target-audience) Item ID: `13` - When: 4 - 6 Months / 1 Year Ahead - Categories: Scheduling - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Determine+event+goals+objectives+and+target+audience+Event+Planning+Checklist) - Image: - ### 14. [Develop an event master plan](https://listium.com/@AngelaChan/4649/event-planning-checklist/17/develop-an-event-master-plan) Item ID: `17` - When: 4 - 6 Months / 1 Year Ahead - Categories: Scheduling - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Develop+an+event+master+plan+Event+Planning+Checklist) - Image: - ### 15. [Develop rain plan for outdoor events](https://listium.com/@AngelaChan/4649/event-planning-checklist/16/develop-rain-plan-for-outdoor-events) Item ID: `16` - When: 4 - 6 Months / 1 Year Ahead - Categories: Scheduling - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Develop+rain+plan+for+outdoor+events+Event+Planning+Checklist) - Image: - ### 16. [Identify, reserve venue and negotiate details](https://listium.com/@AngelaChan/4649/event-planning-checklist/15/identify-reserve-venue-and-negotiate-details) Item ID: `15` - When: 4 - 6 Months / 1 Year Ahead - Categories: Scheduling - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Identify+reserve+venue+and+negotiate+details+Event+Planning+Checklist) - Image: - ### 17. [Select date and time of event](https://listium.com/@AngelaChan/4649/event-planning-checklist/14/select-date-and-time-of-event) Item ID: `14` - When: 4 - 6 Months / 1 Year Ahead - Categories: Scheduling - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Select+date+and+time+of+event+Event+Planning+Checklist) - Image: - ### 18. [Identify and contact program sponsors / partners](https://listium.com/@AngelaChan/4649/event-planning-checklist/18/identify-and-contact-program-sponsors--partners) Item ID: `18` - When: 4 - 6 Months / 1 Year Ahead - Categories: Sponsorship - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Identify+and+contact+program+sponsors+partners+Event+Planning+Checklist) - Image: - ### 19. [Design and get approval of printed invitations and other printed materials](https://listium.com/@AngelaChan/4649/event-planning-checklist/19/design-and-get-approval-of-printed-invitations-and-other-printed-materials) Item ID: `19` - When: 3 - 4 Months Ahead - Categories: Ambiance & Décor - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Design+and+get+approval+of+printed+invitations+and+other+printed+materials+Event+Planning+Checklist) - Image: - ### 20. [Determine decorations (e.g. Colour scheme / theme)](https://listium.com/@AngelaChan/4649/event-planning-checklist/20/determine-decorations-eg-colour-scheme--theme) Item ID: `20` - When: 3 - 4 Months Ahead - Categories: Ambiance & Décor - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Determine+decorations+e+g+Colour+scheme+theme+Event+Planning+Checklist) - Image: - ### 21. [Arrange and reserve all equipments (eg A/V equipments, parking, signages, shuttles etc.)](https://listium.com/@AngelaChan/4649/event-planning-checklist/21/arrange-and-reserve-all-equipments-eg-av-equipments-parking-signages-shuttles-etc) Item ID: `21` - When: 3 - 4 Months Ahead - Categories: Contractors - Contacts: Venue manager: Thomas Hugo (Tel / email) - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Arrange+and+reserve+all+equipments+eg+A+V+equipments+parking+signages+shuttles+etc+Event+Planning+Checklist) - Image: - ### 22. [Set registration fees and enable online registration](https://listium.com/@AngelaChan/4649/event-planning-checklist/22/set-registration-fees-and-enable-online-registration) Item ID: `22` - When: 3 - 4 Months Ahead - Categories: Finance - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Set+registration+fees+and+enable+online+registration+Event+Planning+Checklist) - Image: - ### 23. [Finalise and get approval of guest list (including VIPs)](https://listium.com/@AngelaChan/4649/event-planning-checklist/23/finalise-and-get-approval-of-guest-list-including-vips) Item ID: `23` - When: 3 - 4 Months Ahead - Categories: Guest - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Finalise+and+get+approval+of+guest+list+including+VIPs+Event+Planning+Checklist) - Image: - ### 24. [Request and collect speakers/VIPs' bio information, photo, etc](https://listium.com/@AngelaChan/4649/event-planning-checklist/25/request-and-collect-speakersvips-bio-information-photo-etc) Item ID: `25` - When: 3 - 4 Months Ahead - Categories: Guest - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Request+and+collect+speakers+VIPs+bio+information+photo+etc+Event+Planning+Checklist) - Image: - ### 25. [Send save-the-date announcements to guests](https://listium.com/@AngelaChan/4649/event-planning-checklist/24/send-save-the-date-announcements-to-guests) Item ID: `24` - When: 3 - 4 Months Ahead - Categories: Guest - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Send+save+the+date+announcements+to+guests+Event+Planning+Checklist) - Image: - ### 26. [Schedule photographer / videographer (if applicable)](https://listium.com/@AngelaChan/4649/event-planning-checklist/26/schedule-photographer--videographer-if-applicable) Item ID: `26` - When: 3 - 4 Months Ahead - Categories: Human Resources - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Schedule+photographer+videographer+if+applicable+Event+Planning+Checklist) - Image: - ### 27. [Identify and prepare licenses, permits, insurance, etc.](https://listium.com/@AngelaChan/4649/event-planning-checklist/27/identify-and-prepare-licenses-permits-insurance-etc) Item ID: `27` - When: 3 - 4 Months Ahead - Categories: Licences & Permits - Contacts: - - Date: - - Responsible: - - Remarks: Apply for alcohol license. - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Identify+and+prepare+licenses+permits+insurance+etc+Event+Planning+Checklist) - Image: - ### 28. [Contact mail services to coordinate printed material mailing (for large quantity)](https://listium.com/@AngelaChan/4649/event-planning-checklist/28/contact-mail-services-to-coordinate-printed-material-mailing-for-large-quantity) Item ID: `28` - When: 3 - 4 Months Ahead - Categories: Logistics - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Contact+mail+services+to+coordinate+printed+material+mailing+for+large+quantity+Event+Planning+Checklist) - Image: - ### 29. [Create logistical outline for all arrangements as decided on and confirmed](https://listium.com/@AngelaChan/4649/event-planning-checklist/29/create-logistical-outline-for-all-arrangements-as-decided-on-and-confirmed) Item ID: `29` - When: 3 - 4 Months Ahead - Categories: Logistics - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Create+logistical+outline+for+all+arrangements+as+decided+on+and+confirmed+Event+Planning+Checklist) - Image: - ### 30. [Schedule meeting with event logistics committee (provide day-of breakdown schedule)](https://listium.com/@AngelaChan/4649/event-planning-checklist/30/schedule-meeting-with-event-logistics-committee-provide-day-of-breakdown-schedule) Item ID: `30` - When: 3 - 4 Months Ahead - Categories: Logistics - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Schedule+meeting+with+event+logistics+committee+provide+day+of+breakdown+schedule+Event+Planning+Checklist) - Image: - ### 31. [Begins publicity (See remarks\*)](https://listium.com/@AngelaChan/4649/event-planning-checklist/32/begins-publicity-see-remarks) Item ID: `32` - When: 3 - 4 Months Ahead - Categories: Publicity & Marketing - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Begins+publicity+See+remarks+Event+Planning+Checklist) - Image: - ### 32. [Finalise presentation / entertainment topics](https://listium.com/@AngelaChan/4649/event-planning-checklist/31/finalise-presentation--entertainment-topics) Item ID: `31` - When: 3 - 4 Months Ahead - Categories: Publicity & Marketing - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Finalise+presentation+entertainment+topics+Event+Planning+Checklist) - Image: - ### 33. [Review and confirm security needs / plan and liaise with venue manager (if applicable)](https://listium.com/@AngelaChan/4649/event-planning-checklist/33/review-and-confirm-security-needs--plan-and-liaise-with-venue-manager-if-applicable) Item ID: `33` - When: 3 - 4 Months Ahead - Categories: Risk Management - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Review+and+confirm+security+needs+plan+and+liaise+with+venue+manager+if+applicable+Event+Planning+Checklist) - Image: - ### 34. [Create event script](https://listium.com/@AngelaChan/4649/event-planning-checklist/34/create-event-script) Item ID: `34` - When: 3 - 4 Months Ahead - Categories: Scheduling - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Create+event+script+Event+Planning+Checklist) - Image: - ### 35. [Print master sheet (have coveted info. E.g. contacts info for vendors & exhibitors, Wi-Fi pw, etc.)](https://listium.com/@AngelaChan/4649/event-planning-checklist/35/print-master-sheet-have-coveted-info-eg-contacts-info-for-vendors--exhibitors-wi-fi-pw-etc) Item ID: `35` - When: 3 - 4 Months Ahead - Categories: Scheduling - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Print+master+sheet+have+coveted+info+E+g+contacts+info+for+vendors+exhibitors+Wi+Fi+pw+etc+Event+Planning+Checklist) - Image: - ### 36. [Confirm travel and accommodation details with presenters / entertainers (if applicable)](https://listium.com/@AngelaChan/4649/event-planning-checklist/36/confirm-travel-and-accommodation-details-with-presenters--entertainers-if-applicable) Item ID: `36` - When: 2 Months Ahead - Categories: Accommodation - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Confirm+travel+and+accommodation+details+with+presenters+entertainers+if+applicable+Event+Planning+Checklist) - Image: - ### 37. [Finalize audio / visual presentations (if applicable)](https://listium.com/@AngelaChan/4649/event-planning-checklist/37/finalize-audio--visual-presentations-if-applicable) Item ID: `37` - When: 2 Months Ahead - Categories: Ambiance & Décor - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Finalize+audio+visual+presentations+if+applicable+Event+Planning+Checklist) - Image: - ### 38. [Finalize décor and facility arrangements (e.g. seatings, disabled facilities, booths, etc.)](https://listium.com/@AngelaChan/4649/event-planning-checklist/38/finalize-dcor-and-facility-arrangements-eg-seatings-disabled-facilities-booths-etc) Item ID: `38` - When: 2 Months Ahead - Categories: Ambiance & Décor - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Finalize+d+cor+and+facility+arrangements+e+g+seatings+disabled+facilities+booths+etc+Event+Planning+Checklist) - Image: - ### 39. [Order décor materials (e.g. plants, flowers, carpeting, ballons, etc.)](https://listium.com/@AngelaChan/4649/event-planning-checklist/39/order-dcor-materials-eg-plants-flowers-carpeting-ballons-etc) Item ID: `39` - When: 2 Months Ahead - Categories: Ambiance & Décor - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Order+d+cor+materials+e+g+plants+flowers+carpeting+ballons+etc+Event+Planning+Checklist) - Image: - ### 40. [Send out invitations (4 - 6 weeks prior to event - depending on types of event)](https://listium.com/@AngelaChan/4649/event-planning-checklist/40/send-out-invitations-4-6-weeks-prior-to-event-depending-on-types-of-event) Item ID: `40` - When: 2 Months Ahead - Categories: Guest - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Send+out+invitations+4+6+weeks+prior+to+event+depending+on+types+of+event+Event+Planning+Checklist) - Image: - ### 41. [Send reminders to VIPs and contact list for RSVPs](https://listium.com/@AngelaChan/4649/event-planning-checklist/41/send-reminders-to-vips-and-contact-list-for-rsvps) Item ID: `41` - When: 2 Months Ahead - Categories: Guest - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Send+reminders+to+VIPs+and+contact+list+for+RSVPs+Event+Planning+Checklist) - Image: - ### 42. [Request copy of speeches from presenters / entertainers (if applicable)](https://listium.com/@AngelaChan/4649/event-planning-checklist/42/request-copy-of-speeches-from-presenters--entertainers-if-applicable) Item ID: `42` - When: 2 Months Ahead - Categories: Human Resources - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Request+copy+of+speeches+from+presenters+entertainers+if+applicable+Event+Planning+Checklist) - Image: - ### 43. [Begins press releases about speakers, celebrities, VIPs attending, etc. (if applicable)](https://listium.com/@AngelaChan/4649/event-planning-checklist/43/begins-press-releases-about-speakers-celebrities-vips-attending-etc-if-applicable) Item ID: `43` - When: 2 Months Ahead - Categories: Publicity & Marketing - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Begins+press+releases+about+speakers+celebrities+VIPs+attending+etc+if+applicable+Event+Planning+Checklist) - Image: - ### 44. [Mail an itinerary to dignitaries](https://listium.com/@AngelaChan/4649/event-planning-checklist/46/mail-an-itinerary-to-dignitaries) Item ID: `46` - When: 2 Months Ahead - Categories: Publicity & Marketing - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Mail+an+itinerary+to+dignitaries+Event+Planning+Checklist) - Image: - ### 45. [Post your initial event news release on your website and other social medias and circulate to all affiliated parties](https://listium.com/@AngelaChan/4649/event-planning-checklist/45/post-your-initial-event-news-release-on-your-website-and-other-social-medias-and-circulate-to-all-affiliated-parties) Item ID: `45` - When: 2 Months Ahead - Categories: Publicity & Marketing - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Post+your+initial+event+news+release+on+your+website+and+other+social+medias+and+circulate+to+all+affiliated+parties+Event+Planning+Checklist) - Image: - ### 46. [Prepare mailing labels and other materials for invitation mailing](https://listium.com/@AngelaChan/4649/event-planning-checklist/44/prepare-mailing-labels-and-other-materials-for-invitation-mailing) Item ID: `44` - When: 2 Months Ahead - Categories: Publicity & Marketing - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Prepare+mailing+labels+and+other+materials+for+invitation+mailing+Event+Planning+Checklist) - Image: - ### 47. [Inspect the facility ensure no safety hazards (arrange for fire, first-aid contingencies if applicable)](https://listium.com/@AngelaChan/4649/event-planning-checklist/47/inspect-the-facility-ensure-no-safety-hazards-arrange-for-fire-first-aid-contingencies-if-applicable) Item ID: `47` - When: 2 Months Ahead - Categories: Risk Management - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Inspect+the+facility+ensure+no+safety+hazards+arrange+for+fire+first+aid+contingencies+if+applicable+Event+Planning+Checklist) - Image: - ### 48. [Create and print out program](https://listium.com/@AngelaChan/4649/event-planning-checklist/48/create-and-print-out-program) Item ID: `48` - When: 2 Months Ahead - Categories: Scheduling - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Create+and+print+out+program+Event+Planning+Checklist) - Image: - ### 49. [Follow up to confirm sponsorship and underwriting](https://listium.com/@AngelaChan/4649/event-planning-checklist/49/follow-up-to-confirm-sponsorship-and-underwriting) Item ID: `49` - When: 2 Months Ahead - Categories: Sponsorship - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Follow+up+to+confirm+sponsorship+and+underwriting+Event+Planning+Checklist) - Image: - ### 50. [Double confirm travel schedules, hotel accommondations (if applicable)](https://listium.com/@AngelaChan/4649/event-planning-checklist/50/double-confirm-travel-schedules-hotel-accommondations-if-applicable) Item ID: `50` - When: 1 Month Ahead - Categories: Accommodation - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Double+confirm+travel+schedules+hotel+accommondations+if+applicable+Event+Planning+Checklist) - Image: - ### 51. [Meet with all outside vendors, consultants to coordinate event (if applicable)](https://listium.com/@AngelaChan/4649/event-planning-checklist/52/meet-with-all-outside-vendors-consultants-to-coordinate-event-if-applicable) Item ID: `52` - When: 1 Month Ahead - Categories: Contractors - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Meet+with+all+outside+vendors+consultants+to+coordinate+event+if+applicable+Event+Planning+Checklist) - Image: - ### 52. [Order extra trash receptacles / recycling bins (if applciable)](https://listium.com/@AngelaChan/4649/event-planning-checklist/51/order-extra-trash-receptacles--recycling-bins-if-applciable) Item ID: `51` - When: 1 Month Ahead - Categories: Contractors - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Order+extra+trash+receptacles+recycling+bins+if+applciable+Event+Planning+Checklist) - Image: - ### 53. [Review and finalize budget, task sheets and tentatative timeline](https://listium.com/@AngelaChan/4649/event-planning-checklist/53/review-and-finalize-budget-task-sheets-and-tentatative-timeline) Item ID: `53` - When: 1 Month Ahead - Categories: Finance - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Review+and+finalize+budget+task+sheets+and+tentatative+timeline+Event+Planning+Checklist) - Image: - ### 54. [Estimate number of guests expected and inform caterer (if applicable)](https://listium.com/@AngelaChan/4649/event-planning-checklist/54/estimate-number-of-guests-expected-and-inform-caterer-if-applicable) Item ID: `54` - When: 1 Month Ahead - Categories: Food & Beverage - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Estimate+number+of+guests+expected+and+inform+caterer+if+applicable+Event+Planning+Checklist) - Image: - ### 55. [Update caterer with revised numbers](https://listium.com/@AngelaChan/4649/event-planning-checklist/55/update-caterer-with-revised-numbers) Item ID: `55` - When: 1 Month Ahead - Categories: Food & Beverage - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Update+caterer+with+revised+numbers+Event+Planning+Checklist) - Image: - ### 56. [Complete list of contents for VIPs and attendees' welcome packets](https://listium.com/@AngelaChan/4649/event-planning-checklist/56/complete-list-of-contents-for-vips-and-attendees-welcome-packets) Item ID: `56` - When: 1 Month Ahead - Categories: Giveaways - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Complete+list+of+contents+for+VIPs+and+attendees+welcome+packets+Event+Planning+Checklist) - Image: - ### 57. [Create welcome packets](https://listium.com/@AngelaChan/4649/event-planning-checklist/57/create-welcome-packets) Item ID: `57` - When: 1 Month Ahead - Categories: Giveaways - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Create+welcome+packets+Event+Planning+Checklist) - Image: - ### 58. [Mail out confirmations to participants with details - e.g. tickets, parking permits, maps, labels, etc. (if applicable)](https://listium.com/@AngelaChan/4649/event-planning-checklist/60/mail-out-confirmations-to-participants-with-details-eg-tickets-parking-permits-maps-labels-etc-if-applicable) Item ID: `60` - When: 1 Month Ahead - Categories: Guest - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Mail+out+confirmations+to+participants+with+details+e+g+tickets+parking+permits+maps+labels+etc+if+applicable+Event+Planning+Checklist) - Image: - ### 59. [Phone follow-up for table sponsors - e.g. corporate, VIP, committee (if applicable)](https://listium.com/@AngelaChan/4649/event-planning-checklist/61/phone-follow-up-for-table-sponsors-eg-corporate-vip-committee-if-applicable) Item ID: `61` - When: 1 Month Ahead - Categories: Guest - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Phone+follow+up+for+table+sponsors+e+g+corporate+VIP+committee+if+applicable+Event+Planning+Checklist) - Image: - ### 60. [Phone follow-up of mailing list](https://listium.com/@AngelaChan/4649/event-planning-checklist/59/phone-follow-up-of-mailing-list) Item ID: `59` - When: 1 Month Ahead - Categories: Guest - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Phone+follow+up+of+mailing+list+Event+Planning+Checklist) - Image: - ### 61. [Record and acknowledge RSVPs as received](https://listium.com/@AngelaChan/4649/event-planning-checklist/58/record-and-acknowledge-rsvps-as-received) Item ID: `58` - When: 1 Month Ahead - Categories: Guest - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Record+and+acknowledge+RSVPs+as+received+Event+Planning+Checklist) - Image: - ### 62. [Brief and hold walk through of event with staff members at event site about their duties and timelines](https://listium.com/@AngelaChan/4649/event-planning-checklist/63/brief-and-hold-walk-through-of-event-with-staff-members-at-event-site-about-their-duties-and-timelines) Item ID: `63` - When: 1 Month Ahead - Categories: Human Resources - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Brief+and+hold+walk+through+of+event+with+staff+members+at+event+site+about+their+duties+and+timelines+Event+Planning+Checklist) - Image: - ### 63. [Meet with event coordinator to go over logistics](https://listium.com/@AngelaChan/4649/event-planning-checklist/64/meet-with-event-coordinator-to-go-over-logistics) Item ID: `64` - When: 1 Month Ahead - Categories: Logistics - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Meet+with+event+coordinator+to+go+over+logistics+Event+Planning+Checklist) - Image: - ### 64. [Place ads and follow up with other medias (if applicable)](https://listium.com/@AngelaChan/4649/event-planning-checklist/65/place-ads-and-follow-up-with-other-medias-if-applicable) Item ID: `65` - When: 1 Month Ahead - Categories: Publicity & Marketing - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Place+ads+and+follow+up+with+other+medias+if+applicable+Event+Planning+Checklist) - Image: - ### 65. [Confirm security needs and plan walk-through at event](https://listium.com/@AngelaChan/4649/event-planning-checklist/66/confirm-security-needs-and-plan-walk-through-at-event) Item ID: `66` - When: 1 Month Ahead - Categories: Risk Management - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Confirm+security+needs+and+plan+walk+through+at+event+Event+Planning+Checklist) - Image: - ### 66. [Meet with chairpersons to finalize the above](https://listium.com/@AngelaChan/4649/event-planning-checklist/67/meet-with-chairpersons-to-finalize-the-above) Item ID: `67` - When: 1 Month Ahead - Categories: Scheduling - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Meet+with+chairpersons+to+finalize+the+above+Event+Planning+Checklist) - Image: - ### 67. [Continue phone follow-ups for ticket/tables as well as assigning seats, etc.](https://listium.com/@AngelaChan/4649/event-planning-checklist/69/continue-phone-follow-ups-for-tickettables-as-well-as-assigning-seats-etc) Item ID: `69` - When: 1 Month Ahead - Categories: Seatings - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Continue+phone+follow+ups+for+ticket+tables+as+well+as+assigning+seats+etc+Event+Planning+Checklist) - Image: - ### 68. [Finalize seatings and tables plan](https://listium.com/@AngelaChan/4649/event-planning-checklist/68/finalize-seatings-and-tables-plan) Item ID: `68` - When: 1 Month Ahead - Categories: Seatings - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Finalize+seatings+and+tables+plan+Event+Planning+Checklist) - Image: - ### 69. [Request diagram / floor plan of venue to be used as seating chart / set up](https://listium.com/@AngelaChan/4649/event-planning-checklist/62/request-diagram--floor-plan-of-venue-to-be-used-as-seating-chart--set-up) Item ID: `62` - When: 1 Month Ahead - Categories: Venue - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Request+diagram+floor+plan+of+venue+to+be+used+as+seating+chart+set+up+Event+Planning+Checklist) - Image: - ### 70. [Provide final registration numbers to caterer](https://listium.com/@AngelaChan/4649/event-planning-checklist/74/provide-final-registration-numbers-to-caterer) Item ID: `74` - When: 1 Week Ahead - Categories: Food & Beverage - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Provide+final+registration+numbers+to+caterer+Event+Planning+Checklist) - Image: - ### 71. [Finish phone follow-ups](https://listium.com/@AngelaChan/4649/event-planning-checklist/72/finish-phone-follow-ups) Item ID: `72` - When: 1 Week Ahead - Categories: Guest - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Finish+phone+follow+ups+Event+Planning+Checklist) - Image: - ### 72. [Confirm numbers of volunteer and secure a 2 - 3 extras to assist with emergencies (depends on size of event)](https://listium.com/@AngelaChan/4649/event-planning-checklist/71/confirm-numbers-of-volunteer-and-secure-a-2-3-extras-to-assist-with-emergencies-depends-on-size-of-event) Item ID: `71` - When: 1 Week Ahead - Categories: Human Resources - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Confirm+numbers+of+volunteer+and+secure+a+2+3+extras+to+assist+with+emergencies+depends+on+size+of+event+Event+Planning+Checklist) - Image: - ### 73. [Final walk-through with all personnel](https://listium.com/@AngelaChan/4649/event-planning-checklist/76/final-walk-through-with-all-personnel) Item ID: `76` - When: 1 Week Ahead - Categories: Human Resources - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Final+walk+through+with+all+personnel+Event+Planning+Checklist) - Image: - ### 74. [Double-check all delivery times with vendors](https://listium.com/@AngelaChan/4649/event-planning-checklist/81/double-check-all-delivery-times-with-vendors) Item ID: `81` - When: 1 Week Ahead - Categories: Logistics - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Double+check+all+delivery+times+with+vendors+Event+Planning+Checklist) - Image: - ### 75. [Final registration check (e.g. name badges, welcome packets, registration list, etc.)](https://listium.com/@AngelaChan/4649/event-planning-checklist/79/final-registration-check-eg-name-badges-welcome-packets-registration-list-etc) Item ID: `79` - When: 1 Week Ahead - Categories: Logistics - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Final+registration+check+e+g+name+badges+welcome+packets+registration+list+etc+Event+Planning+Checklist) - Image: - ### 76. [Schedule pickup / delivery of any rented equipment](https://listium.com/@AngelaChan/4649/event-planning-checklist/80/schedule-pickup--delivery-of-any-rented-equipment) Item ID: `80` - When: 1 Week Ahead - Categories: Logistics - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Schedule+pickup+delivery+of+any+rented+equipment+Event+Planning+Checklist) - Image: - ### 77. [Deliver or mail final scripts to all participants](https://listium.com/@AngelaChan/4649/event-planning-checklist/83/deliver-or-mail-final-scripts-to-all-participants) Item ID: `83` - When: 1 Week Ahead - Categories: Publicity & Marketing - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Deliver+or+mail+final+scripts+to+all+participants+Event+Planning+Checklist) - Image: - ### 78. [Confirm all details with committee chairs against master plan and develop back up plans](https://listium.com/@AngelaChan/4649/event-planning-checklist/70/confirm-all-details-with-committee-chairs-against-master-plan-and-develop-back-up-plans) Item ID: `70` - When: 1 Week Ahead - Categories: Scheduling - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Confirm+all+details+with+committee+chairs+against+master+plan+and+develop+back+up+plans+Event+Planning+Checklist) - Image: - ### 79. [Finalize event script and confirm number attending](https://listium.com/@AngelaChan/4649/event-planning-checklist/73/finalize-event-script-and-confirm-number-attending) Item ID: `73` - When: 1 Week Ahead - Categories: Scheduling - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Finalize+event+script+and+confirm+number+attending+Event+Planning+Checklist) - Image: - ### 80. [Prepare print and online copies of speeches, videos, etc.](https://listium.com/@AngelaChan/4649/event-planning-checklist/78/prepare-print-and-online-copies-of-speeches-videos-etc) Item ID: `78` - When: 1 Week Ahead - Categories: Scheduling - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Prepare+print+and+online+copies+of+speeches+videos+etc+Event+Planning+Checklist) - Image: - ### 81. [Distribute seating chart and assignments to host / hostesses](https://listium.com/@AngelaChan/4649/event-planning-checklist/75/distribute-seating-chart-and-assignments-to-host--hostesses) Item ID: `75` - When: 1 Week Ahead - Categories: Seatings - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Distribute+seating+chart+and+assignments+to+host+hostesses+Event+Planning+Checklist) - Image: - ### 82. [Final seating plan and place cards, etc.](https://listium.com/@AngelaChan/4649/event-planning-checklist/77/final-seating-plan-and-place-cards-etc) Item ID: `77` - When: 1 Week Ahead - Categories: Seatings - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Final+seating+plan+and+place+cards+etc+Event+Planning+Checklist) - Image: - ### 83. [Confirm event site](https://listium.com/@AngelaChan/4649/event-planning-checklist/82/confirm-event-site) Item ID: `82` - When: 1 Week Ahead - Categories: Venue - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Confirm+event+site+Event+Planning+Checklist) - Image: - ### 84. [Set event location, registration area, put up signages, etc.](https://listium.com/@AngelaChan/4649/event-planning-checklist/86/set-event-location-registration-area-put-up-signages-etc) Item ID: `86` - When: 1 Day Before - Categories: Ambiance & Décor - Contacts: - - Date: 20 Apr 2017 - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Set+event+location+registration+area+put+up+signages+etc+Event+Planning+Checklist) - Image: - ### 85. [Prepare any petty cash / checks for payments to be made for the day of event](https://listium.com/@AngelaChan/4649/event-planning-checklist/84/prepare-any-petty-cash--checks-for-payments-to-be-made-for-the-day-of-event) Item ID: `84` - When: 1 Day Before - Categories: Finance - Contacts: - - Date: - - Responsible: Jimmy - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Prepare+any+petty+cash+checks+for+payments+to+be+made+for+the+day+of+event+Event+Planning+Checklist) - Image: - ### 86. [Prepare any food, drinks, ice and utensils not supplied by caterer](https://listium.com/@AngelaChan/4649/event-planning-checklist/88/prepare-any-food-drinks-ice-and-utensils-not-supplied-by-caterer) Item ID: `88` - When: 1 Day Before - Categories: Food & Beverage - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Prepare+any+food+drinks+ice+and+utensils+not+supplied+by+caterer+Event+Planning+Checklist) - Image: - ### 87. [Pick up any parking passes for speakers / entertainer (if applicable)](https://listium.com/@AngelaChan/4649/event-planning-checklist/89/pick-up-any-parking-passes-for-speakers--entertainer-if-applicable) Item ID: `89` - When: 1 Day Before - Categories: Licences & Permits - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Pick+up+any+parking+passes+for+speakers+entertainer+if+applicable+Event+Planning+Checklist) - Image: - ### 88. [Confirm media attending (if applicable)](https://listium.com/@AngelaChan/4649/event-planning-checklist/90/confirm-media-attending-if-applicable) Item ID: `90` - When: 1 Day Before - Categories: Publicity & Marketing - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Confirm+media+attending+if+applicable+Event+Planning+Checklist) - Image: - ### 89. [Ensure registration and media tables are prepared with necessary items (if applicable)](https://listium.com/@AngelaChan/4649/event-planning-checklist/91/ensure-registration-and-media-tables-are-prepared-with-necessary-items-if-applicable) Item ID: `91` - When: 1 Day Before - Categories: Publicity & Marketing - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Ensure+registration+and+media+tables+are+prepared+with+necessary+items+if+applicable+Event+Planning+Checklist) - Image: - ### 90. [Final email reminder to invitees](https://listium.com/@AngelaChan/4649/event-planning-checklist/87/final-email-reminder-to-invitees) Item ID: `87` - When: 1 Day Before - Categories: Publicity & Marketing - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Final+email+reminder+to+invitees+Event+Planning+Checklist) - Image: - ### 91. [Double check all equipment and supplies to be brought to venue (e.g. promotional items, gifts, plaques, etc.)](https://listium.com/@AngelaChan/4649/event-planning-checklist/85/double-check-all-equipment-and-supplies-to-be-brought-to-venue-eg-promotional-items-gifts-plaques-etc) Item ID: `85` - When: 1 Day Before - Categories: Scheduling - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Double+check+all+equipment+and+supplies+to+be+brought+to+venue+e+g+promotional+items+gifts+plaques+etc+Event+Planning+Checklist) - Image: - ### 92. [Check all sound and light equipment and staging before rehearsal](https://listium.com/@AngelaChan/4649/event-planning-checklist/94/check-all-sound-and-light-equipment-and-staging-before-rehearsal) Item ID: `94` - When: Event Day - Categories: Ambiance & Décor - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Check+all+sound+and+light+equipment+and+staging+before+rehearsal+Event+Planning+Checklist) - Image: - ### 93. [Meet vendors at event and assist with set up](https://listium.com/@AngelaChan/4649/event-planning-checklist/93/meet-vendors-at-event-and-assist-with-set-up) Item ID: `93` - When: Event Day - Categories: Contractors - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Meet+vendors+at+event+and+assist+with+set+up+Event+Planning+Checklist) - Image: - ### 94. [Ensure all VIPs are in place with welcome packets and scripts (if applicable)](https://listium.com/@AngelaChan/4649/event-planning-checklist/100/ensure-all-vips-are-in-place-with-welcome-packets-and-scripts-if-applicable) Item ID: `100` - When: Event Day - Categories: Guest - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Ensure+all+VIPs+are+in+place+with+welcome+packets+and+scripts+if+applicable+Event+Planning+Checklist) - Image: - ### 95. [Greet guests and have fun](https://listium.com/@AngelaChan/4649/event-planning-checklist/101/greet-guests-and-have-fun) Item ID: `101` - When: Event Day - Categories: Guest - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Greet+guests+and+have+fun+Event+Planning+Checklist) - Image: - ### 96. [Pick up speakers / performers or VIPs and transfer to site (if applicable)](https://listium.com/@AngelaChan/4649/event-planning-checklist/99/pick-up-speakers--performers-or-vips-and-transfer-to-site-if-applicable) Item ID: `99` - When: Event Day - Categories: Guest - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Pick+up+speakers+performers+or+VIPs+and+transfer+to+site+if+applicable+Event+Planning+Checklist) - Image: - ### 97. [Check with volunteers to make sure all tasks are covered](https://listium.com/@AngelaChan/4649/event-planning-checklist/98/check-with-volunteers-to-make-sure-all-tasks-are-covered) Item ID: `98` - When: Event Day - Categories: Human Resources - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Check+with+volunteers+to+make+sure+all+tasks+are+covered+Event+Planning+Checklist) - Image: - ### 98. [Hold final rehearsal](https://listium.com/@AngelaChan/4649/event-planning-checklist/97/hold-final-rehearsal) Item ID: `97` - When: Event Day - Categories: Human Resources - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Hold+final+rehearsal+Event+Planning+Checklist) - Image: - ### 99. [Ensure copies of all instructions, scripts, directions, contacts, keys, permits, special items for VIPs and medias are on hand](https://listium.com/@AngelaChan/4649/event-planning-checklist/95/ensure-copies-of-all-instructions-scripts-directions-contacts-keys-permits-special-items-for-vips-and-medias-are-on-hand) Item ID: `95` - When: Event Day - Categories: Publicity & Marketing - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Ensure+copies+of+all+instructions+scripts+directions+contacts+keys+permits+special+items+for+VIPs+and+medias+are+on+hand+Event+Planning+Checklist) - Image: - ### 100. [Arrive early for set up (unpack equipment, supplies and make sure nothing missing)](https://listium.com/@AngelaChan/4649/event-planning-checklist/92/arrive-early-for-set-up-unpack-equipment-supplies-and-make-sure-nothing-missing) Item ID: `92` - When: Event Day - Categories: Scheduling - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Arrive+early+for+set+up+unpack+equipment+supplies+and+make+sure+nothing+missing+Event+Planning+Checklist) - Image: - ### 101. [Check-in with each committee chair to ensure everything on track](https://listium.com/@AngelaChan/4649/event-planning-checklist/96/check-in-with-each-committee-chair-to-ensure-everything-on-track) Item ID: `96` - When: Event Day - Categories: Scheduling - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Check+in+with+each+committee+chair+to+ensure+everything+on+track+Event+Planning+Checklist) - Image: - ### 102. [Conduct a thorough evaluation](https://listium.com/@AngelaChan/4649/event-planning-checklist/114/conduct-a-thorough-evaluation) Item ID: `114` - When: After Your Event - Categories: Evaluation - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Conduct+a+thorough+evaluation+Event+Planning+Checklist) - Image: - ### 103. [Debrief with planning team, discuss and document possible improvements](https://listium.com/@AngelaChan/4649/event-planning-checklist/113/debrief-with-planning-team-discuss-and-document-possible-improvements) Item ID: `113` - When: After Your Event - Categories: Evaluation - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Debrief+with+planning+team+discuss+and+document+possible+improvements+Event+Planning+Checklist) - Image: - ### 104. [Hold post-event meeting and create post-event evaluation](https://listium.com/@AngelaChan/4649/event-planning-checklist/107/hold-post-event-meeting-and-create-post-event-evaluation) Item ID: `107` - When: After Your Event - Categories: Evaluation - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Hold+post+event+meeting+and+create+post+event+evaluation+Event+Planning+Checklist) - Image: - ### 105. [Post-event survey (Learn about how the event went and where can be improved)](https://listium.com/@AngelaChan/4649/event-planning-checklist/111/post-event-survey-learn-about-how-the-event-went-and-where-can-be-improved) Item ID: `111` - When: After Your Event - Categories: Evaluation - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Post+event+survey+Learn+about+how+the+event+went+and+where+can+be+improved+Event+Planning+Checklist) - Image: - ### 106. [Gather all financial status and update budget (e.g. receipts, documentation, etc.)](https://listium.com/@AngelaChan/4649/event-planning-checklist/106/gather-all-financial-status-and-update-budget-eg-receipts-documentation-etc) Item ID: `106` - When: After Your Event - Categories: Finance - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Gather+all+financial+status+and+update+budget+e+g+receipts+documentation+etc+Event+Planning+Checklist) - Image: - ### 107. [Settle any outstanding bills / documents needed](https://listium.com/@AngelaChan/4649/event-planning-checklist/105/settle-any-outstanding-bills--documents-needed) Item ID: `105` - When: After Your Event - Categories: Finance - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Settle+any+outstanding+bills+documents+needed+Event+Planning+Checklist) - Image: - ### 108. [Send pictures / mementos to VIPs (if applicable)](https://listium.com/@AngelaChan/4649/event-planning-checklist/108/send-pictures--mementos-to-vips-if-applicable) Item ID: `108` - When: After Your Event - Categories: Guest - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Send+pictures+mementos+to+VIPs+if+applicable+Event+Planning+Checklist) - Image: - ### 109. [Post-event publicity](https://listium.com/@AngelaChan/4649/event-planning-checklist/110/post-event-publicity) Item ID: `110` - When: After Your Event - Categories: Publicity & Marketing - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Post+event+publicity+Event+Planning+Checklist) - Image: - ### 110. [Reach out to participants - thank them and promote future programs](https://listium.com/@AngelaChan/4649/event-planning-checklist/112/reach-out-to-participants-thank-them-and-promote-future-programs) Item ID: `112` - When: After Your Event - Categories: Publicity & Marketing - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Reach+out+to+participants+thank+them+and+promote+future+programs+Event+Planning+Checklist) - Image: - ### 111. [Send thank you acknowledgement (e.g. sponsors, volunteers, presenters, medias, etc.)](https://listium.com/@AngelaChan/4649/event-planning-checklist/104/send-thank-you-acknowledgement-eg-sponsors-volunteers-presenters-medias-etc) Item ID: `104` - When: After Your Event - Categories: Publicity & Marketing - Contacts: - - Date: - - Responsible: - - Remarks: Mention about how successful the event went, i.e. money raised. - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Send+thank+you+acknowledgement+e+g+sponsors+volunteers+presenters+medias+etc+Event+Planning+Checklist) - Image: - ### 112. [Update website](https://listium.com/@AngelaChan/4649/event-planning-checklist/109/update-website) Item ID: `109` - When: After Your Event - Categories: Publicity & Marketing - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Update+website+Event+Planning+Checklist) - Image: - ### 113. [Book next year's venue / annual event (if applicable)](https://listium.com/@AngelaChan/4649/event-planning-checklist/115/book-next-years-venue--annual-event-if-applicable) Item ID: `115` - When: After Your Event - Categories: Scheduling - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Book+next+year+s+venue+annual+event+if+applicable+Event+Planning+Checklist) - Image: - ### 114. [Clean out the areas and make sure participants have not left anything behind](https://listium.com/@AngelaChan/4649/event-planning-checklist/103/clean-out-the-areas-and-make-sure-participants-have-not-left-anything-behind) Item ID: `103` - When: After Your Event - Categories: Venue - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Clean+out+the+areas+and+make+sure+participants+have+not+left+anything+behind+Event+Planning+Checklist) - Image: - ### 115. [Inspect areas used to be sure all materials and equipment have been removed](https://listium.com/@AngelaChan/4649/event-planning-checklist/102/inspect-areas-used-to-be-sure-all-materials-and-equipment-have-been-removed) Item ID: `102` - When: After Your Event - Categories: Venue - Contacts: - - Date: - - Responsible: - - Remarks: - - Completed: false - Google: [Search](https://duckduckgo.com/?q=!google%20Inspect+areas+used+to+be+sure+all+materials+and+equipment+have+been+removed+Event+Planning+Checklist) - Image: -