--- {"type":"list","title":"How to Set up Folder and Windows Access Permissions in QuickBooks Desktop?","listId":132024,"canonicalUrl":"https://listium.com/@QBES_TechHub/132024/how-to-set-up-folder-and-windows-access-permissions-in-quickbooks-desktop","visibleItemTotal":5,"creator":{"id":"QBES_TechHub","name":"QBES TechHub","url":"https://listium.com/@QBES_TechHub"},"stats":{"views":78,"likes":0,"followers":0},"category":"business & industrial / business news","publishedAt":"2025-08-30T13:23:03.070Z","updatedAt":"2025-08-30T13:23:03.070Z","fields":[{"id":0,"name":"Name","type":"PrimaryText"},{"id":2,"name":"Text","type":"Text","format":"long"}]} --- # How to Set up Folder and Windows Access Permissions in QuickBooks Desktop? By [QBES TechHub (@QBES\_TechHub)](https://listium.com/@QBES_TechHub) 78 views · 0 likes · 0 followers Published 30 August 2025 · Updated 30 August 2025 Category: business & industrial / business news As QuickBooks software is very common software dealing with accounting and finance in business. But if your business project is complex then you need multiple user simultaneous access to the company file data. For taking access for multiple user you need to \[**set up folder and window access permission**\](https://qbsenterprisesupport.com/set-up-folder-permissions-in-quickbooks-desktop/) for QuickBooks to ensure that access of company file data over the network. By taking multiple access it enhance overall efficiency and business productivity by sharing company files. Setting up and given permission to access and view of your company file helps to maintain protection of your business data although it can arises some issues. \[**Read more..!!**\](https://share.evernote.com/note/30266ca0-e15b-f473-0a45-e8da27027d7b) ## Items ### 1. [How to Set up Folder and Windows Access Permissions in QuickBooks Desktop?](https://listium.com/@QBES_TechHub/132024/how-to-set-up-folder-and-windows-access-permissions-in-quickbooks-desktop/1/how-to-set-up-folder-and-windows-access-permissions-in-quickbooks-desktop) Item ID: `1` - Text: > As QuickBooks software is very common software dealing with accounting and finance in business. But if your business project is complex then you need multiple user simultaneous access to the company file data. For taking access for multiple user you need to \[set up folder and window access permission\](https://qbsenterprisesupport.com/set-up-folder-permissions-in-quickbooks-desktop/) for QuickBooks to ensure that access of company file data over the network. By taking multiple access it enhance overall efficiency and business productivity by sharing company files. Setting up and given permission to access and view of your company file helps to maintain protection of your business data although it can arises some issues. > > \[https://ryanledger44.wixsite.com/qbes-techhub/post/how-to-set-up-folder-and-windows-access-permissions-in-quickbooks-desktop\](https://ryanledger44.wixsite.com/qbes-techhub/post/how-to-set-up-folder-and-windows-access-permissions-in-quickbooks-desktop) > > \[https://site-k319fyl9z.godaddysites.com/f/how-to-set-up-folder-and-windows-access-permissions-in-quickbooks\](https://site-k319fyl9z.godaddysites.com/f/how-to-set-up-folder-and-windows-access-permissions-in-quickbooks) > > \[https://share.evernote.com/note/30266ca0-e15b-f473-0a45-e8da27027d7b\](https://share.evernote.com/note/30266ca0-e15b-f473-0a45-e8da27027d7b) > > \[https://shorturl.at/8vENP\](https://shorturl.at/8vENP) ### 2. [Step 1- Install QuickBooks database server manager](https://listium.com/@QBES_TechHub/132024/how-to-set-up-folder-and-windows-access-permissions-in-quickbooks-desktop/3/step-1-install-quickbooks-database-server-manager) Item ID: `3` - Text: > ·       For installing QuickBooks desktop go to intuit official website. > > ·       Download the \[latest version of QuickBooks desktop\](https://qbsenterprisesupport.com/update-quickbooks-to-latest-release-version/). > > ·       Open the downloaded file. > > ·       Follow the instruction which you see on screen in correct sequence and type your license product number. > > ·       Now choose custom or Network option as install type. > > ·       Click on next and choose the option of your company file you are sharing over the network. > > ·       Follow the given instruction as shown on screen and tap install to complete the process. ### 3. [Step 2- Scan your company file folders](https://listium.com/@QBES_TechHub/132024/how-to-set-up-folder-and-windows-access-permissions-in-quickbooks-desktop/4/step-2-scan-your-company-file-folders) Item ID: `4` - Text: > ·       To scanning your company file folder go to the start menu and search Database. > > ·       Navigate the \[QuickBooks database server manager\](https://qbsenterprisesupport.com/install-and-use-quickbooks-database-server-manager/). > > ·       Now select the scan folder option to continue the process. > > ·     Choose the location in which you wish to save your folder. > > ·       Click on OK to continue. > > ·       If any requirement you can add more folders by adding add more folder. > > ·       Click on scan option. > > ·       Once done the process close it. ### 4. [Configure Windows Access Permissions for Company Files](https://listium.com/@QBES_TechHub/132024/how-to-set-up-folder-and-windows-access-permissions-in-quickbooks-desktop/5/configure-windows-access-permissions-for-company-files) Item ID: `5` - Text: > ·       For set up folder access permission for company file first you need to open your server and find the location of your company file. > > ·       Right click on the folder that stores your company files and click on the Properties option. > > ·       Now go to the security option and click on the edit option. > > ·       Click on \*\*QBDataServiceUserXX\*\* any version of QB Database Server Manager which are running on your system. > > ·       Click on the Full control option and click on allow. > > ·       Now click apply and Tap OK to complete the process. ### 5. [Errors arise while Set up Folder and Windows Access Permissions in QuickBooks Desktop](https://listium.com/@QBES_TechHub/132024/how-to-set-up-folder-and-windows-access-permissions-in-quickbooks-desktop/6/errors-arise-while-set-up-folder-and-windows-access-permissions-in-quickbooks-desktop) Item ID: `6` - Text: > When you try to open the company file in multi user mode in QuickBooks desktop you may get an error message “you do not have sufficient permissions to the specific folder” these factors are provoke this error -  > > ·       \[Company file is damaged\](https://qbsenterprisesupport.com/quickbooks-company-file-repair/) or corrupted. > > ·       Your company file is saved in a protected folder in the C-drive. > > ·       QuickBooks application is outdated. > > ·       Window Firewall is restricting access to the company file folder.