Find or create the perfect list for any job. From a simple todo list to a complete record of your prized collection, we give you the tools you need to create the perfect list for any job. Create private lists, share lists with friends, or publish your lists and share them with the world. All in one place.

Due to browser limitations we are unable to display a print friendly version of the list.

Sign up for a free account on Listium to access our custom print function, plus a range of other features including:

  • Private and shared lists
  • Published lists
  • Mobile apps
  • Maps, images
  • Sorting, grouping and filtering
  • and much more...

Event Planning Checklist

Weddings, Parties, Business

This page may include affiliate links
Angela Chan
Angela Chan
6th December 2016 in weddings
Event Planning Checklist
Filter
view:
Suggest Item
Use this list
Item
Item
When
Categories
Contacts
Date
Responsible
Remarks
Completed
Image
  • When
    4 - 6 Months / 1 Year Ahead

  • 1

    Reserve hotel rooms for out of town guests / VIPs (if applicable)

  • 2

    Create a budget

  • 3

    Estimate all event costs (e.g. Equipments, food and beverages, rental, etc.)

  • 4

    Choose and confirm caterer (if necessary)

  • 5

    Order souvenirs, give away items (if applicable)

  • 6

    Select and order recognition items (if applicable)

  • 7

    Create a separate guest list for VIPs (if applicable)

  • 8

    Create preliminary guest list categories

  • 9

    Identify presentations and confirm program speakers / entertainers

  • 10

    Recruit event committee / event team and manager / volunteers

  • 11

    Create publicity plan & brand your event

  • 12

    Determine promotional plan

  • 13

    Determine event goals, objectives and target audience

  • 14

    Develop an event master plan

  • 15

    Develop rain plan for outdoor events

  • 16

    Identify, reserve venue and negotiate details

  • 17

    Select date and time of event

  • 18

    Identify and contact program sponsors / partners

  • When
    3 - 4 Months Ahead

  • 19

    Design and get approval of printed invitations and other printed materials

  • 20

    Determine decorations (e.g. Colour scheme / theme)

  • 21

    Arrange and reserve all equipments (eg A/V equipments, parking, signages, shuttles etc.)

  • 22

    Set registration fees and enable online registration

  • 23

    Finalise and get approval of guest list (including VIPs)

  • 24

    Request and collect speakers/VIPs' bio information, photo, etc

  • 25

    Send save-the-date announcements to guests

  • 26

    Schedule photographer / videographer (if applicable)

  • 27

    Identify and prepare licenses, permits, insurance, etc.

  • 28

    Contact mail services to coordinate printed material mailing (for large quantity)

  • 29

    Create logistical outline for all arrangements as decided on and confirmed

Is this list missing something?  Suggest an addition  and we'll send the list owner a message.
Suggested Lists
Wedding Planning Checklist and Budget

Planning a wedding takes a lot of work. Here is a list to get you started. No two weddings are alike, so edit the list to make your perfect wedding planner.

Planning a wedding takes a lot of work. Here is a list to get you started. No two weddings are alike, so edit the list to make your perfect wedding planner.

Marc Harrison
429,524 views
Updated 5 months ago
Wedding Guest List

Here's a sample list to show how Listium can be used to track your wedding guests, from initial planning to table organization, all the way through to sending out thank you cards after the wedding.

Here's a sample list to show how Listium can be used to track your wedding guests, from initial planning to table organization, all the way through to sending out thank you cards after the wedding.

Marc Harrison
6,010 views
Updated 7 years ago
DIY Wedding

The wedding you've been dreaming of? You can do it by yourself!! Here's the checklist for all you upcoming brides who wants to plan you own wedding DIY style.

The wedding you've been dreaming of? You can do it by yourself!! Here's the checklist for all you upcoming brides who wants to plan you own wedding DIY style.

Riza Hope Molo
3,358 views
Published 8 years ago
+200 Wedding Cake Ideas

Choosing a wedding cake should be fun! Here are more than 200 ideas for wedding cakes with the names and links to their sellers.

Choosing a wedding cake should be fun! Here are more than 200 ideas for wedding cakes with the names and links to their sellers.

Sama Hashish
3,040 views
Updated 8 years ago
The Ultimate Wedding Photography Checklist

This is an organised wedding checklist that tells you how to photograph at a wedding and what moments to capture. Source: http://www.thephoblographer.com/2010/08/16/the-ultimate-wedding-photography-checklist/

This is an organised wedding checklist that tells you how to photograph at a wedding and what moments to capture. Source: http://www.thephoblographer.com/2010/08/16/the-ultimate-wedding-photography-checklist/

Nalanda Robson
2,943 views
Published 7 years ago
Wedding Planning

Alfonso & Jerene

Alfonso & Jerene

Jerene Tan
2,401 views
Published 7 years ago
Checklist for a Destination Wedding

Destination weddings take even more planning than a normal wedding! Clone and follow our list, or edit it to create a list of your own so you can find peace of mind throughout the process of planning a destination wedding.

Destination weddings take even more planning than a normal wedding! Clone and follow our list, or edit it to create a list of your own so you can find peace of mind throughout the process of planning a destination wedding.

Angela Chan
1,802 views
Published 8 years ago
Planning Checklist and Budget

Planner

Beena Mathews
1,556 views
Published 7 years ago
Natasha and Dalian

Timeline - Brenaissance

Timeline - Brenaissance

Joli Creations and Designs
1,496 views
Updated 3 years ago
Kristi and Tjaart

Wedding Planning Guide

Wedding Planning Guide

Joli Creations and Designs
1,444 views
Published 3 years ago
Checklist for an Indian Wedding

Your best guide in making your Indian wedding dreams come true!!

Your best guide in making your Indian wedding dreams come true!!

Riza Hope Molo
1,376 views
Published 8 years ago
Milena & Richard

Wedding List

Wedding List

Milena Souza
1,512 views
Updated 6 years ago
Evans & Emma

December 8 th 2018

December 8 th 2018

natalie collora
1,505 views
Published 6 years ago
Wedding Playlist

Reception Playlist for a Filipino/American Wedding. Includes some classics and some dance hits.

Reception Playlist for a Filipino/American Wedding. Includes some classics and some dance hits.

Anna R.
1,326 views
Updated 8 years ago